Dashboard
Welcome back, Raymond
Live
Opus (Brain)
Active
Primary reasoning
Codex
Ready
Coding agent
Gemini
Ready
Web search
Grok
Ready
Social search
Today's Summary
Today's Cost
$0.00
This Week
$0.00
This Month
$0.00
Last updated:
Usage & Costs
Daily and weekly API spending breakdown
Today's Cost
$0.00
0 requests
This Week
$0.00
0 requests
This Month
$0.00
Projected: $0
Avg Cost/Request
$0.00
Per API call
Budget Status
Daily Usage (Last 7 Days)
| Date | Requests | Input Tokens | Output Tokens | Cost |
|---|
Cost Trend (7 Days)
Cost by Model (Today)
AI Agents
Your multi-model AI team
🧠
Claude Opus 4.5
Primary reasoning & complex tasks
Provider
Anthropic
Role
Brain
Tasks Today
0
Tokens
0K
💻
GPT-4 / Codex
Coding & technical tasks
Provider
OpenAI
Role
Coder
Tasks Today
0
Tokens
0K
🔍
Gemini Pro
Web search & research
Provider
Google
Role
Search
Searches
0
Tokens
0K
🐦
Grok
Social media & X search
Provider
xAI
Role
Social
Searches
0
Tokens
0K
Cost Optimization Tip
Recommendation: Use Claude Sonnet 4 for routine tasks to reduce costs by 80%.
• Opus → Complex reasoning, important decisions
• Sonnet → Routine tasks, drafts, quick answers
• GPT-4 → Backup if Claude unavailable
People
Business partners, agents, and volunteers
RA
Raymond Arce
Owner • iCoach Solutions
BS
Brandon Simmons
brandon@skooliefoundation.com
DR
Demi Rothengass
demi@skooliefoundation.com
MD
Marcos Diaz
marcos@skooliefoundation.com
SA
Sharon Arce
sharon.arce3@gmail.com
EL
Edie Lizee
Lead • Hygiene Haven
B
Brenda
Lead • Pierce County
SM
Shannon Mattson
Lead • Olympia
MK
Matt Kirk
Skoolie Foundation
JW
Jennifer Wang
Skoolie Foundation
DK
Diana Kennedy
Skoolie Foundation
Schedule
Calendar and upcoming events
Google Calendar
Recurring Events
| Event | Day | Time | Type |
|---|---|---|---|
| Financial Zoom Event | Wednesday | 5:00 PM | Webinar |
| Maximus Training | Wednesday | TBD | Training |
| Lunch & Learn | Weekly | TBD | Outreach |
Journal
Daily work logs and updates
📅 March 1, 2026
New Month — Gateway Fix + Subscription Review:
- WhatsApp gateway flapping all morning (status 440) — Raymond repaired and re-linked
- March subscription review: $891/mo across 29 active subs
- Feb cleanup saved $954/mo ($11.4K/yr)
- Backfilled journal entries from Feb 23–28
- Social launch campaign for PromptPack + Roast starts today (24 posts, Mar 1–11)
📅 February 28, 2026
Financial Reports + Debt Analysis:
- Built 3 PDF reports: 2025 Annual ($84.8K income / $42.5K net), 2026 YTD ($8.4K / $4.3K net), Lowe's debt payoff
- Reclassified insurance commissions in QuickBooks — proper income categorization
- Lowe's/Amex alert: $3,356 balance at 29.99% APR, 96% utilization, $248.58 min due 03/18
- Created 10-month payoff plan ($400/mo) — saves $5,654 in interest
📅 February 27, 2026
Massive Build Day — CareCheck + Financial Therapy:
- Built full CareCheck backend (Worker API + KV) — signup, login, care circles, check-ins, meds, tasks, appointments
- Built Financial Therapy app ecosystem — Budget Buddy, Debt Crusher, Savings Autopilot (all sharing user accounts)
- Fixed WhatsApp gateway flapping (440 conflict errors) — cleared creds, re-linked
- Created GHL email templates for CareCheck/FT welcome + cross-sell flows
- New Skoolie Foundation contacts: Matt Kirk, Jennifer Wang, Diana Kennedy
- Set up daily accountability system with revenue-focused morning briefs
📅 February 26, 2026
Social Media Launch — PromptPack + Website Roast:
- Created 24-post social campaign for PromptPack + Roast (Mar 1–11)
- Generated 6 AI marketing images (3 per product)
- First posts published to Facebook (BenefitIntel + iCoach pages)
- Set up Buffer scheduling for X, LinkedIn Personal, LinkedIn iCoach
- Started MediMatch — Medicare agent matching platform
- Roast webhook worker built for Stripe → GHL automation
📅 February 25, 2026
BenefitIntel Deploy + Email Standardization:
- BenefitIntel fully deployed to Cloudflare with chatbot and lead capture
- GHL webhook worker live at bi-chatbot-webhook.raymondarce3.workers.dev
- All SMS/Twilio references removed — switched to email-only
- Standardized all sites to info@icoachsolutions.pro
- Gateway stability fix — added gateway.mode: "local" to openclaw.json
📅 February 24, 2026
Browser Relay + GHL Rebranding:
- Installed OpenClaw Chrome extension for browser automation
- Configured WSL→Windows port forwarding for relay connectivity
- Fixed duplicate gateway processes causing WhatsApp 440 conflicts
- GHL integration rebranding via API
- Rule established: DO NOT modify openclaw.json or gateway settings
📅 February 23, 2026
PromptPack + Website Roast — Products Built:
- Built PromptPack: 50 AI prompts for small business ($27) — 6 categories + bonus meta-prompt
- Stripe product, payment link, and webhook all wired up
- Built Website Roast: brutally honest site reviews ($19)
- Both products deployed and ready for sales
📅 February 22, 2026
Token Optimization:
- Identified 66 context compactions due to session memory search
- Disabled session transcript loading — kept memory file search
- Context usage dropped from 100% to 14%
- Built CoachOPS Dashboard v4 with real usage tracking
📅 February 21, 2026
GHL & Integrations:
- Set up BenefitIntel custom fields in GHL
- Built demo request follow-up workflow
- Added SMS consent to BenefitIntel screen page
- Created content calendar for iCoach Week 1
📅 February 19, 2026
System Recovery & Setup:
- Restored OpenClaw after WSL crash
- Set up Telegram & WhatsApp integration
- Built geofencing volunteer check-in system
- Deployed to Cloudflare (skoolie-checkin.pages.dev)
Operations
Business dashboards and KPIs
🏢
iCoach Solutions
Financial Services
$0
MTD
5
Appts
$200K
Goal
To-Do
Book 5 appointments this week
Complete 5 financial needs analyses
Lowe's/Amex payment — $248.58 min due 03/18
Set up $400/mo auto-pay for Lowe's payoff plan
Review QuickBooks — March income tracking
💡
BenefitIntel
SaaS Product
0
Demos
0
Signups
Launch
Status
To-Do
Send 5 B2B demo invites to senior centers/nonprofits
Post Week 1 social content
Fix Google Analytics access (G-4SQR38YPMF)
Set up Google Search Console
Activate GHL demo request flow
🚌
Skoolie Foundation
Nonprofit
3
Sites
3
Leads
Active
Status
To-Do
Send lead instruction emails to Matt, Jennifer, Diana
March grant deadline research
Women's History Month storytelling post (Sharon/foundation)
Volunteer onboarding docs for new contacts
Update foundation impact metrics
🏥
CareCheck
Healthcare App
0
Signups
Pending
Twilio
Dev
Status
To-Do
Drive first signups — share with 5 caregivers
Post in caregiver Facebook groups
Create onboarding email sequence in GHL
Add testimonial/use-case content to landing page
Set up email notifications for new signups
📦
PromptPack
Digital Product ($27)
$0
Sales
0
Units
Live
Status
To-Do
Share launch with 5 warm contacts today
Post launch content (24-post campaign started Mar 1)
Share in 3 Facebook/LinkedIn groups
Create demo video / walkthrough
Get first paying customer this week
🔥
Website Roast
Service ($19)
$0
Sales
0
Roasts
Live
Status
To-Do
Share launch with 5 warm contacts
Post sample roast as content marketing
Offer free roast to 3 people for testimonials
Cross-promote on PromptPack thank-you page
Get first paying customer this week
🧠
Financial Therapy
App Ecosystem
0
Users
3
Apps
Built
Status
To-Do
Create assessment landing page
Set up subscription pricing ($3-$9/mo)
Content marketing — financial wellness tips
Beta test Budget Buddy with 5 users
GHL welcome sequence for signups
🏥
MediMatch
Medicare Agent Platform
0
Agents
0
Matches
Early
Status
To-Do
Build "Get Listed" agent signup page
Start capturing Medicare agent leads
Define pricing tiers for agents
Outreach to 5 local Medicare agents
AEP preparation timeline
Business Expenses - Subscriptions
Monthly Total
$891.07
Annual Cost
$11,443
Business Tools
$687
AI/Dev Tools
$267
| Category | Services | Monthly | Allocation |
|---|---|---|---|
| 🤖 AI & Development | Claude Max, Marblism, ChatGPT, Twilio, Opus Clip | $299.16 | iCoach / BenefitIntel |
| 💼 Business Operations | ClearEstimates, MedicareBrokerDir, QuickBooks, Meta Verified | $198.99 | iCoach Solutions |
| 🛠️ Productivity | Google Workspace, Adobe, DocHub, Canva, Microsoft 365, Zoom | $175.03 | All Businesses |
| 🌐 Hosting & Domains | Namecheap, Spaceship, Kubio Builder | $170.70 | All Businesses |
| 💳 Other/Personal | Kikoff, Arlo, Disney+, iCloud, Google Drive | $81.72 | Personal |
| 🚌 Nonprofit | aBettrLife | $15.00 | Skoolie Foundation |
| Total Business Expenses | $953.60/mo | $11,443/yr | |
📅 Annual Business Expenses (Non-Recurring)
| Expense | Amount | Due Month | Category |
|---|---|---|---|
| Calsurance E&O Insurance | $439.00 | September | Insurance |
| WA Secretary of State | $300.00 | September | Government/LLC |
| Propeller Surety Bond | $270.00 | December | Insurance |
| Simply Business Insurance | $206.00 | September | Insurance |
| WA State DOL/DMV | $200.25 | April/October | Government |
| Zoom Annual | $169.90 | September | Software |
| NIPR Insurance Licensing | $155.60 | March | Licensing |
| AHIP Training/Certification | $137.88 | February | Training |
| Kubio Builder | $131.00 | February | Software |
| Canva Pro | $119.99 | July | Software |
| WA Insurance Commission | $75.00 | September | Licensing |
| ChatGPT Plus | $49.99 | Varies | Software |
| AARP Membership | $20.00 | December | Membership |
| Total Annual Expenses | $2,274.61 | ~$189.55/month amortized | |
Suggested Allocation by Entity
iCoach Solutions
$542
57% of total
BenefitIntel
$150
16% of total
Skoolie Foundation
$15
2% of total
Personal/Shared
$247
26% of total
Subscriptions
Monthly recurring charges
Monthly Total
$953.60
Down from $1,755
Annual Cost
$11,443
Total Savings
$814.57
17 subs cancelled
Active Subs
27
Active Subscriptions
| Service | Category | Monthly | Annual |
|---|---|---|---|
| Claude.AI Max 💳 | ai | $200.00 | $2,400.00 |
| MedicareBrokerDir 💳 | business | $79.00 | $948.00 |
| Marblism 💳 | ai | $39.00 | $468.00 |
| Kubio Builder 💳 | productivity | $10.92 | $131.00 |
| Namecheap (Domains) | hosting | $155.92 | $1,871.04 |
| ClearEstimates | productivity | $79.00 | $948.00 |
| Google Workspace (3) | productivity | $56.92 | $683.04 |
| Twilio | ai | $50.00 | $600.00 |
| Kikoff | finance | $35.00 | $420.00 |
| Opus Clip | ai | $31.99 | $383.88 |
| QuickBooks SE 📱 | business | $25.00 | $300.00 |
| Adobe | productivity | $22.05 | $264.60 |
| Google One | productivity | $22.05 | $264.60 |
| Arlo | security | $22.05 | $264.60 |
| DocHub | productivity | $17.65 | $211.80 |
| aBettrLife | business | $15.00 | $180.00 |
| Meta Verified 📱 | business | $14.99 | $179.88 |
| Disney+ | media | $14.33 | $171.96 |
| Canva 📱 | productivity | $10.00 | $119.99 |
| iCloud Plus 2TB 📱 | storage | $9.99 | $119.88 |
| Microsoft 365 📱 | productivity | $9.99 | $119.88 |
| Forms Google Pro 📱 | productivity | $7.99 | $95.88 |
| Zoom (Annual) | productivity | $14.16 | $169.90 |
| Zoom Scheduler | productivity | $5.99 | $71.88 |
| ChatGPT Plus 📱 | ai | $4.17 | $49.99 |
| Spaceship | hosting | $3.86 | $46.32 |
| Google Drive 100GB 📱 | storage | $1.99 | $23.88 |
| Total (27 active) · 💳 Lowe's · 📱 Phone | $953.60 | $11,443 | |
Cancelled (Feb 22, 2026)
| Service | Was Paying | Annual Saved |
|---|---|---|
| LifeWave Autoship (paused) | $194.14 | $2,329.68 |
| Basecamp | $115.82 | $1,389.84 |
| Designrr | $97.00 | $1,164.00 |
| Skool | $66.00 | $792.00 |
| Alignable | $54.05 | $648.60 |
| Nonprofit Leadership | $47.00 | $564.00 |
| AICE CRM | $29.99 | $359.88 |
| HeyGen | $29.00 | $348.00 |
| Stan Store | $29.00 | $348.00 |
| Ubersuggest | $29.00 | $348.00 |
| Replit | $27.58 | $330.96 |
| N8N | $26.47 | $317.64 |
| Claude.AI Personal (upgraded) | $22.00 | $264.00 |
| Base44 💳 | $20.00 | $240.00 |
| Audible 💳 | $16.49 | $197.88 |
| Rocket Money | $11.03 | $132.36 |
| Total Saved (17 cancelled) | $814.57/mo | $9,775/yr |